Multi-entity bookkeeping for US businesses

A named person on our team owns your file and reviews everything that leaves it. Software does a real share of the grinding underneath it — coding, matching, flagging the obvious gaps — but nothing regulated happens without a person’s judgement, and nothing here is signed or filed by an algorithm.

No — multi-entity bookkeeping is operational work inside your books, not something submitted to IRS. Where a filing does sit downstream of it, inside bookkeeping & accounting more broadly, that stays with your CPA or enrolled agent, never with us.

Whatever you already run. Most commonly QuickBooks, Xero, NetSuite, Sage, Zoho Books and a handful of others — we work inside your system rather than moving you onto one of our own.

A short, free read-only look at what you already have, and a written note on what we found. A scoping call decides the size of the engagement — nothing here commits you to anything.

There is no published price for multi-entity bookkeeping — it depends on volume, how many entities are involved, and how far behind the books are. We quote after the read-only review, which is free.

Multi-entity bookkeeping sits inside bookkeeping & accounting, alongside Monthly bookkeeping, Month-end close, Catch-up bookkeeping. Most clients end up buying the category as a whole rather than one leaf at a time, but starting narrow is fine.

That's a reporting engagement under state accountancy rules — only a licensed CPA can issue it. We keep each entity's books separately closed and maintain the intercompany schedule that makes consolidation a fast step for whoever does it.

We record it on both entities' books — a note or due-from on the holdco's side, a due-to on the opco's side — and carry it on the intercompany schedule every month so both entries stay matched. If the loan has interest terms, those accrue on both sides too.

That's a decision for your CPA or attorney, since it can touch transfer-pricing and reasonable-compensation rules. Once the amount and method are set and documented, we apply it consistently every month and flag any month it changes.

That's exactly what the intercompany reconciliation catches — we investigate the variance (a missed entry, a timing difference, a rounding gap) before either entity's month is marked closed, so your CPA never receives mismatched intercompany numbers.

Yes — we apply a documented allocation method (percentage of revenue, headcount, square footage, whatever basis you and your CPA set) as a recurring intercompany charge each month, so each entity carries its actual share instead of one entity absorbing the whole cost.

It helps for consistency, but the real requirement is that each entity has its own separate ledger, even if they share a login or a bookkeeper. Collapsing entities into one file with class tracking makes standalone financials hard to extract later.

We record its opening intercompany balances against the actual formation documents — the capital contribution, the initial loan agreement — rather than a plug number, so its first-year books tie cleanly to the group.

Yes — each entity gets its own closed trial balance and financial statements on its own chart of accounts, which is what an 1120, 1120-S, or 1065 preparer needs, plus the intercompany schedule to support any related-party disclosures.

The elimination entry is booked by your CPA as a consolidation step. We deliver the intercompany schedule reconciled and matched so the elimination is quick to do, not a reconstruction from two sets of books.