What is board and investor reporting?
The pack, on the same shape every period, with the numbers tied to the ledger.
Board and investor reporting is a package that recurs on a fixed cycle — monthly for many venture-backed early-stage companies, quarterly once a board settles into a rhythm — tied to the board's own meeting calendar, not the calendar month. What sets it apart from month-end close or year-end preparation is the audience: a director or investor reading it is checking whether burn matches the plan they approved and whether a metric moved and why, not auditing isolated GAAP compliance. Same ledger, a different lens.
The package usually splits into two documents: a narrative deck — the slides stating what happened, what changed, and what is being asked of the board — and a financial appendix, the comparative P&L, balance sheet, cash flow statement, and schedules every deck number traces back to. One undifferentiated document either drowns the numbers in commentary or buries the narrative under schedules nobody reads before the meeting. Keeping the two separate, both traceable to the closed ledger, is what makes a package usable instead of decorative.
Why it matters
| Without a system | With CapEasy |
|---|---|
| Performance problems surface a quarter late | A pack that lands on the same day each month |
| Board and investor reporting becomes a scramble before each meeting | Variance against budget, explained in a written note |
| Cash runway is an estimate rather than a number | Board-ready reporting produced from the close you were already doing |
What we need from you
From the close
- Reconciled general ledger
- Trial balance
- AR and AP aging
- Inventory reports if applicable
For comparison
- Budget and forecast data
- Prior period statements
- Segment or entity structure
How it runs, step by step
- Monthly
- Profit & loss
- Balance sheet
- Cash flow statement
- Quarterly
- Consolidated statements
- Quarter-on-quarter and year-on-year comparison
- Cash flow trend analysis
- Year-end
- Year-end statement preparation
- Supporting schedules
- Fixed asset reconciliation
- Management reporting
- Break-even analysis
- Profitability by product or service
- Working capital analysis
Who does what
| Your CapEasy team | Board and investor reporting, the reconciliations and reporting behind it, and the questions list that keeps it honest. |
| Your CPA or enrolled agent | Everything that carries a licence in United States — rendered exactly as written: issue compilation, review or audit reports — those are restricted to licensed cpa firms. |
| You | One conversation with one named person, and the decisions that are genuinely yours. |
Board and investor reporting in United States
UAA s.14(a) — a board package is prepared information, not an opinion
The Uniform Accountancy Act s.14(a) restricts who may issue a compilation, review, or audit report to a licensed CPA firm. What we build is management-prepared financial information — accurate, GAAP-consistent, tied to the ledger — not that report. When a financing round or side letter calls for a CPA-issued reviewed or audited statement, that comes from your CPA as its own engagement; the recurring package is not a substitute.
Information rights in the Investors' Rights Agreement
Financings on the NVCA model documents typically carry an Investors' Rights Agreement with a standing information-rights clause: major investors get monthly or quarterly financials and an annual budget, whether or not they hold a board seat. That clause has a real trigger date each cycle — miss it consistently and an investor has a documented basis to escalate.
Delaware General Corporation Law s.220 — books-and-records demands
A stockholder, including a minority investor without a board seat, can demand inspection of a Delaware corporation's books and records under DGCL s.220 for a proper purpose. A clean, consistent reporting history has a straightforward answer; reconstructing months of numbers under an inspection deadline does not.
US GAAP consistency, not just period accuracy
A package built on numbers that shift methodology cycle to cycle — revenue recognized one way this quarter, differently the next — cannot be trended, and a later audit has to reconcile the drift. We hold one GAAP-consistent basis every cycle so the periods a board sees actually compare, built the same way an auditor will eventually test them.
What your CPA or enrolled agent receives from us
- A comparative board financial package — P&L, balance sheet, cash flow statement — tied to the closed ledger, same template every cycle.
- A one-page KPI and cash summary: cash balance, burn, and runway, calculated from the same source ledger as the statements, not a separate estimate.
- A variance strip against the prior period and the same period last year, with anything crossing a set threshold flagged for a one-line explanation.
- A financial appendix of supporting schedules — AR aging, AP aging, headcount cost — kept separate from the deck so it stays short and the appendix stays checkable.
- A narrative draft, grounded in the numbers above, for the CEO or CFO to review, edit, and present as their own.
- A fixed delivery lead time ahead of each board meeting date, set at engagement start and held every cycle.
