Ecommerce for US businesses

A named person on our team owns your file and reviews everything that leaves it. Software does a real share of the grinding underneath it — coding, matching, flagging the obvious gaps — but nothing regulated happens without a person’s judgement, and nothing here is signed or filed by an algorithm.

No — ecommerce is operational work inside your books, not something submitted to IRS. Where a filing does sit downstream of it, inside industries we know more broadly, that stays with your CPA or enrolled agent, never with us.

Whatever you already run. Most commonly QuickBooks, Xero, NetSuite, Sage, Zoho Books and a handful of others — we work inside your system rather than moving you onto one of our own.

A short, free read-only look at what you already have, and a written note on what we found. A scoping call decides the size of the engagement — nothing here commits you to anything.

There is no published price for ecommerce — it depends on volume, how many entities are involved, and how far behind the books are. We quote after the read-only review, which is free.

Ecommerce sits inside industries we know, alongside SaaS and software, Professional services, Construction and trades. Most clients end up buying the category as a whole rather than one leaf at a time, but starting narrow is fine.

No — economic nexus is a legal and tax determination that belongs to your CPA or a sales tax specialist. We organize your state-by-state gross sales and transaction counts, split between marketplace-collected and direct-channel sales, so whoever makes that call has clean data instead of a reconstruction project.

Yes. Each channel gets its own clearing account and its own settlement reconciliation, because each one nets a different bundle of fees, refunds, and holds before cash lands in your bank. Collapsing them into one number is exactly the pattern that hides where your margin is actually going.

Because the deposit is already net of processor or marketplace fees, refunds, chargebacks, and sometimes a reserve hold. We book the gross sale, the fee, and the refund as separate entries and run the difference through a clearing account, so you can see all four numbers instead of one blended figure.

We break them out on separate expense lines rather than lumping everything into one 'Amazon fees' bucket, because fulfillment cost and referral cost respond to different decisions — FBA fees track with product size and storage, referral fees track with category and price. Seeing them separately is what makes a per-SKU margin conversation possible.

No — that's your CPA's call, usually set once and applied consistently, since changing it later can require IRS consent. We apply whichever method is chosen to every unit movement and flag it immediately if physical or 3PL-reported inventory stops tying to what the ledger shows.

That's expected — 1099-K reporting reflects gross payment volume, including refunds and shipping charged to the customer, not net revenue. We reconcile the 1099-K figure against your ledger's gross sales at year-end so your CPA has a clean bridge instead of a mismatch to explain from scratch.

A chargeback reverses the sale through the card network and often adds a dispute fee on top, while a refund you initiate voluntarily doesn't. We track both against the original transaction, but chargeback fees get their own line so you can see how much disputes are actually costing beyond the reversed revenue.

We reconcile the 3PL's reported inventory movement — received, shipped, returned, damaged — against the units your accounting system has recorded as sold each close, and book any variance as its own entry rather than letting it sit unexplained inside COGS.

No — an unredeemed gift card is a liability, not revenue, until the customer actually redeems it. We maintain a rollforward tracking issued, redeemed, and outstanding balances so revenue is only recognized when the product actually ships.

We can tell you what your data shows — revenue and transaction volume in that state — but the registration decision itself is a call for your CPA or a sales tax specialist, since it depends on the specific state's threshold rules and your broader filing picture.