AustraliaServices Software we work inNetSuite bookkeeping

Software we work in

NetSuite bookkeeping for Australian businesses

Transaction and reconciliation work inside NetSuite.

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What is netsuite bookkeeping?

Transaction and reconciliation work inside NetSuite.

A business running NetSuite in Australia has almost always outgrown a single-entity, single-GST-registration setup — multiple subsidiaries, sometimes a mix of GST-registered and non-registered entities, sometimes an offshore subsidiary in the same OneWorld instance. The work is transaction processing and reconciliation inside NetSuite: bank feeds matched through the reconciliation tool, GST tax codes applied correctly at the line-item level across every subsidiary, intercompany transactions posted and matched between entities, and each subsidiary's trial balance closed on the shared close calendar before the group's consolidated view is trusted for anything.

GST tax-code hygiene sits at the center of the AU-specific work in a way it doesn't in a single-currency US instance. NetSuite's tax engine assigns a code to every line — GST on Income, GST Free, Input Taxed, and their export or reduced variants — and a multi-subsidiary instance often mixes GST-registered subsidiaries with ones that aren't, or mixes domestic and export transactions inside the one entity. A line posted with the wrong code doesn't just misstate the ledger; it feeds directly into the subsidiary's next Business Activity Statement, so getting the code right at point of entry keeps the BAS agent's lodgment work from becoming a code-by-code audit each quarter.

Who does what

Your CapEasy teamNetSuite bookkeeping, the reconciliations and reporting behind it, and the questions list that keeps it honest.
Your registered BAS or tax agentEverything that carries a licence in Australia — rendered exactly as written: work out what goes on your bas, or advise you on it — under tasa 2009 that requires registration we do not hold.
YouOne conversation with one named person, and the decisions that are genuinely yours.

NetSuite bookkeeping in Australia

GST tax codes are assigned per line item, and a wrong code compounds every quarter

A wrong default code on a recurring supplier or customer record repeats every period until someone catches it. We check GST tax-code assignment as part of ongoing processing, not just at BAS time, so a misclassified code is caught the period it happens.

Multi-subsidiary GST grouping links the close calendar to the BAS calendar

Where several AU subsidiaries in one OneWorld instance are grouped for GST reporting, the group's activity statement depends on every grouped subsidiary being closed and reconciled. We flag a lagging subsidiary to the registered BAS agent early, not at the lodgment deadline.

Ascertaining or advising on a BAS liability sits with the registered BAS agent, not us

Under the Tax Agent Services Act, only a registered BAS or tax agent can ascertain or advise on GST or BAS liability. We apply tax codes to transactions and reconcile the ledger they feed; if a transaction's GST treatment is genuinely unclear, we flag it to the client's agent rather than deciding it ourselves.

STP reporting is the registered agent's obligation, separate from the ledger entry

Wages and superannuation post to the NetSuite ledger as part of the ongoing close, but the actual Single Touch Payroll report to the ATO is filed by the registered agent running payroll. Our processing keeps the entries that feed that report accurate, with submission staying entirely with the registered agent.

What your registered BAS or tax agent receives from us

  • A closed, reconciled trial balance for each subsidiary, on its close-calendar date
  • Bank reconciliations matched against the actual downloaded statement, not the connector feed alone
  • A GST tax-code review, with any line flagged where the code doesn't match the transaction's apparent nature
  • An intercompany schedule with both subsidiary sides shown and matched
  • Amortisation, prepaid, and fixed-asset schedules run for the period, with drifted schedules flagged
  • A BAS-ready GST summary per subsidiary — collected, paid, and net position — handed to the registered agent

Questions worth asking before you start

Who actually does the work — a person or an AI tool?

A named person on our team owns your file and reviews everything that leaves it. Software does a real share of the grinding underneath it — coding, matching, flagging the obvious gaps — but nothing regulated happens without a person’s judgement, and nothing here is signed or filed by an algorithm.

Is there a filing or lodging step here?

No — netsuite bookkeeping is operational work inside your books, not something submitted to ATO. Where a filing does sit downstream of it, inside software we work in more broadly, that stays with your registered BAS or tax agent, never with us.

Which software do you work in?

Whatever you already run. Most commonly QuickBooks, Xero, NetSuite, Sage, Zoho Books and a handful of others — we work inside your system rather than moving you onto one of our own.

How does this actually start?

A short, free read-only look at what you already have, and a written note on what we found. A scoping call decides the size of the engagement — nothing here commits you to anything.

What does it cost?

There is no published price for netsuite bookkeeping — it depends on volume, how many entities are involved, and how far behind the books are. We quote after the read-only review, which is free.

How does this fit with the rest of software we work in?

NetSuite bookkeeping sits inside software we work in, alongside QuickBooks bookkeeping, QuickBooks cleanup, Xero bookkeeping. Most clients end up buying the category as a whole rather than one leaf at a time, but starting narrow is fine.

Do you lodge our BAS from NetSuite?

No — we prepare the GST summary and reconciled ledger the BAS depends on, but lodging the activity statement, and ascertaining or advising on the liability it reports, is the registered BAS agent's role.

How do you handle GST across subsidiaries that are grouped differently for tax purposes?

We track which subsidiaries are GST-registered, grouped, or neither, and apply codes at the subsidiary level — a transaction doesn't inherit a group-wide treatment just because it sits in the same instance.

Who's responsible for STP reporting from NetSuite payroll data?

The registered agent running payroll lodges the Single Touch Payroll report. Our processing keeps the wages and superannuation entries that feed that report accurate — submission of the STP report stays with the registered agent.

Can you tell us whether a transaction should be GST-free or taxable?

If the classification isn't already established, we flag it to your registered BAS agent or tax agent rather than deciding it ourselves — ascertaining GST treatment is their role.

Does the 30 June close get treated differently from a normal month-end?

Yes — 30 June is the cutoff for the Australian income tax year, so we check transaction dates either side of it specifically, and the year-end trial balance is what your tax agent works from for the company return.

What happens to GST on a fixed asset that's sold or scrapped partway through its schedule?

We record the disposal and the GST adjustment it triggers for the period it happens, so the asset schedule and the BAS summary both reflect the sale rather than a schedule that keeps running past a disposed asset.

How do you treat an intercompany charge between an AU subsidiary and an offshore one for GST?

We flag it to the client's tax agent rather than defaulting to a domestic GST code, because cross-border intercompany charges often carry different treatment than a same-country transaction.

Can subsidiaries in a GST group close on different dates?

Each subsidiary closes on its own close-calendar date, but the group's activity statement can't be finalised until every grouped subsidiary is closed, so we flag a lagging one to the BAS agent well before the lodgment deadline.

Do you consolidate our subsidiaries or issue group financial statements?

We reconcile the intercompany schedule so consolidation is a clean step, but issuing a consolidated financial statement is your accountant's engagement.

Do you use AI in this work?

AI tooling assists with repetitive matching and first-pass GST-code suggestions, but every code applied and every reconciliation marked complete is done and owned by a person on our team — nothing files, lodges, or advises on its own.

Your CapEasy experts

Connect with us

Talk to the people who handle this work every day — no call centre, no hand-offs.

Ayush Joshi

Ayush Joshi

Co-Founder

Ex-OYO and Tenaciousfly. 7+ years in business development, strategic acquisitions, financing and debt syndication.

Aditya Jain

Aditya Jain

Co-Founder

Ex-Bank of America. 4+ years in investment banking, EU & Indian compliances, ESG compliances, and project management.

Manav Raval

Virtual CFO & Tax Specialist

Section 80-IAC, tax planning and startup compliance. Previously at Toyota Motor Corporation and Jaguar Land Rover.

Ayush Faldu

Virtual CFO & Tax Specialist

Financial strategy, budgeting and cash flow — a CFO’s judgement, monthly.

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