What is quickbooks cleanup?
Undoing a file that has drifted — duplicates, misposts, an unreconciled bank feed.
An Australian QuickBooks Online file drifts the same mechanical ways a US one does, with a layer of GST damage on top. A bank feed disconnects and reconnects after a login change, and the reimport doubles a block of transactions. Undeposited Funds swells because receipts got recorded but never matched into a deposit. Opening Balance Equity sits unresolved from the day the file was set up. All of that happens here too — but each duplicated or miscoded transaction was also carrying a GST tax code, so the damage doesn't stop at the P&L. It's already inside what the file has been reporting for GST every quarter.
The tax code is where an Australian file goes wrong in ways a US file doesn't. QuickBooks tags every transaction — GST on Income, GST on Expenses, GST Free, Input Taxed, BAS Excluded — and that code, not the account it's posted to, determines whether the amount flows into the GST a business reports. A duplicated transaction with a GST code doubles the reported GST, not just the revenue. A transaction coded GST Free when GST actually applied doesn't look obviously wrong on the P&L; it can sit uncaught for quarters.
Who does what
| Your CapEasy team | QuickBooks cleanup, the reconciliations and reporting behind it, and the questions list that keeps it honest. |
| Your registered BAS or tax agent | Everything that carries a licence in Australia — rendered exactly as written: work out what goes on your bas, or advise you on it — under tasa 2009 that requires registration we do not hold. |
| You | One conversation with one named person, and the decisions that are genuinely yours. |
QuickBooks cleanup in Australia
GST tax codes: where the real damage hides
Every transaction carries a GST tax code — GST on Income, GST on Expenses, GST Free, Input Taxed, BAS Excluded — and that code, separate from the account, drives what flows into the GST figures the file reports. A duplicated transaction doubles whatever GST it was coded to carry. A transaction miscoded GST Free when GST genuinely applied means the file has quietly under-reported GST every recurring period. We correct the coding on the transactions; we don't ascertain or advise on what belongs on your BAS — that stays with your registered BAS agent.
Bank feed duplicates carry their GST coding with them
The same re-link mechanism that duplicates a block of transactions re-posts each duplicate with whatever GST code the original carried. Untangling it means matching each pair against the actual bank statement, removing the reimported copy, and confirming the surviving transaction's GST code is still correct — not assuming it is because the account looks fine.
Undeposited Funds and the GST timing it can distort
When Undeposited Funds isn't cleared properly, a deposit sometimes gets entered as a fresh transaction with its own GST coding instead of matched to the payment already staged, duplicating the GST on that income as well as the income itself. Clearing it means matching every open item to its real deposit.
STP figures already reported don't get re-derived from the ledger
If payroll ran through QuickBooks Online Payroll during the uncleaned period, Single Touch Payroll figures were already reported to the ATO by the registered agent handling that lodgment, independent of the ledger's state. Cleanup reconciles book wage and superannuation accounts to match what was reported — it doesn't recalculate payroll from the bank feed.
What your registered BAS or tax agent receives from us
- Every bank and card account reconciled to its statement ending balance for the affected period
- Duplicate transactions from bank-feed re-links matched against statements and removed
- GST tax codes reviewed transaction-by-transaction against what each one actually was, with miscoded items corrected
- A GST reconciliation report tying the GST Collected and GST Paid balances to the transactions that support them
- Undeposited Funds cleared to its actual open balance, every item matched to the deposit it belongs to
- Opening Balance Equity reclassed to the correct equity account and zeroed
